Paralegal Sr I3 12
Location: Franklin, Tennessee
Description: Healthways is in need of Paralegal Sr I3 12 right now, this job will be delegated in Tennessee. Further informations about this job opportunity please give attention to these descriptions. The paralegal reports to the General Counsel and primarily provides direct confidential administrative coordination and support to the General Counsel and Attorneys in the Legal Department. From time to time, th! e paralegal will be called on to support other members of senior management.
This position requires someone with a great attitude and a can-do frame of mind, a team player who can handle multiple tasks with a heavy workload with grace, self-assurance (without self-importance), an inclination to smile and laugh, including at one's self, and is excited by the challenge of a high level of responsibility and visibility in an intimate work environment in a growing and dynamic company on a mission to make the world healthier, one person at a time.
The paralegal must have exceptional administrative skills (coordination of travel, expense reporting, schedule coordination, meeting preparation, etc.), a positive and tactful demeanor, professional presence, high energy, excellent communication skills, a talent for assisting in coordinating inside a dynamic environment of senior management, and the ability to operate independently.
This is a great opportunity! for someone who thinks on their feet, is proactive, a self-st! arter, and who stays ahead of the professionals he/she will support.
This is not a position for someone who expects a predictable work day, with predictable assignments or schedules; nor is it for someone who needs their projects in neat packages with specific and discrete work instructions.
RESPONSIBILITIES
Serves as primary liaison between the General Counsel and a variety of others regarding a constantly changing array of legal and business issues. The nature of these contacts will require extensive knowledge of the General Counsel’s priorities, policies and philosophies.
Ensures that General Counsel’s priorities and obligations are met by ensuring maintenance of complex calendars and schedules which include meetings, legal consultation and briefings, policy development, and travel. This requires a strong ability to understand the strategic priorities of the General Counsel, her work, and to make independent decisions.
Reg! ularly exercises independent judgment and decision-making skills to resolve problems.
Assists in the development, review, and finalization of various materials, including correspondence, file documentation, and policies by proofreading, collecting and verifying source materials (upon request), formatting, and providing other support services.
Delegated authority in managing the General Counsel’s electronic mail. This position is expected to have high-level decision-making ability to reschedule, postpone, or relocate meetings as appropriate.
Assists General Counsel by collecting and assembling materials necessary to effectively prepare and communicate at various internal and external meetings, including independently preparing or providing meeting agendas and their contents, and gathering, synthesizing and disseminating information. Assists in gathering and summarizing material for use in presentations, projects, and policies.
Opens, sor! ts, and triages mail and faxes including mail that is highly sensitive ! and confidential.
Creates and maintains confidential paper and electronic filing system(s) for the General Counsel’s office, including filing and organization of critical documents for group companies and contracts for partnerships and collaborations.
Oversees the archiving and purging of records according to applicable retention schedules.
Makes all necessary travel arrangements, itineraries, travel vouchers and prepares draft expense reports for the General Counsel.
Assists with meeting arrangements and logistics for annual shareholders meetings.
Serves as liaison with Board members, assists with board meeting preparation and execution, including communication, agenda, setup and logistics.
Serves as liaison with senior leaders, external vendors, internal customers, and Legal Department staff.
Handles all administrative duties with limited supervision; organizes and expedites workflow, and initiates follow up! actions.
Prepares presentation materials for various projects, initiatives, senior management and Board presentations.
Composes and edits written correspondence, including typing and proofreading, faxing, copying, scanning, and printing written materials.
Screens telephone calls, mail, and visitors; answers routine questions and furnishes information when possible.
Organizes and maintains confidential correspondence and files and follows up on pending matters.
Understands and respects the need to maintain confidential/privileged information.
Analyzes and compiles data for special projects as directed.
Assists with monthly review of department expenditure reports and comparison to budget; assists GC with monthly, quarterly, and annual department budget preparation.
Handles electronic/manual processing of vendor invoices.
Performs other duties, as assigned.
EXPECTATIONS
Represe! nt Healthways professionally at all times and model Healthways’ missi! on and values.
Exceptional customer service mind set, particularly with internal customers.
Essential is meticulous attention to detail in matters of proofreading, document processing, and relaying messages essential.
Extraordinarily good judgment, common sense, tact, professionalism are required, as well as a profound respect for the confidentiality of the documents and communications involving the Office of the General Counsel.
Understands the high degree of confidentiality when communicating with internal and external parties involved in various legal matters involving but not limited to human resources issues, compliance issues, and business transactions and affiliations.
Superior organizational and administrative skills; ability to multi-task and prioritize work with the highest degree of professionalism.
Ability to function effectively in a team-based environment and to function as a highly visible professional rol! e model.
Comfortable working with senior executives as well as their team members.
Ability to take initiative, work independently, accurately, and with discretion in a fast-paced environment.
Excellent judgment and discretion in dealing with confidential and highly sensitive legal or other information.
Excellent communication and interpersonal skills.
Extraordinary comfort level with and command of technical tools and resources utilized in an in-house legal department.
Self-directed and able to perform assignments independently; demonstrates pro-active approach and is flexible with change.
Must possess willingness and understanding of responsibilities associated with supporting a senior leader; This will require early and late working hours depending on projects at hand.
Must be a self-starter, have the ability to work independently, and to communicate effectively with all levels of management, as well ! as all employees.
Must be well organized in order to meet ongo! ing deadlines, handle unexpected reporting requirements and manage multiple assignments.
Ability to operate standard office equipment, such as copy machines, overhead projectors, scanners, printers, fax machines, conferencing equipment, etc.
Qualifications
Strong work ethic.
Great, can-do attitude with high energy
At least 7 years of experience in progressively responsible paralegal or administrative positions in a law office or law department, including the provision of support to an executive level attorney in the law firm or other organization (e.g., assistant to the General Counsel, Vice President for Legal Affairs, Senior or Managing Partner, Chief Legal Officer)
Associate's degree required; Paralegal certification and Bachelor’s degree preferred
Superior skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe, SharePoint site administration, and Board support software
Must be pro! mpt, on time, and present in the office. This role is not a remote access role.
A successful candidate must pass a background check
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to Healthways.
Interested on this job, just click on the Apply button, you will be redirected to the official website
This job will be started on: Wed, 12 Jun 2013 02:01:18 GMT